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Constitution
of the Salsa & Merengue Society
1. Name
and Definitions
1.1 The name of the society shall
be the University of Sheffield Union of Students Salsa and Merengue
Society (hereafter referred to as 'The Society').
1.2 The definitions given in the
University of Sheffield Union of Students Constitution shall also be
valid throughout this Constitution.
1.3 The term Salsa shall be defined
in this Constitution as: forms of dance bearing a basic structure and
currently practised by the modern populations of Latin America and Spain
(hereafter referred to as 'Salsa').
1.4 The term 'administrative'
shall be taken to mean all acts pertaining to the management of The
Society.
1.5 Without prejudice to the rest
of the Constitutioin, the management of The Society shall not include
the policy matters of The Society.
1.6 The term 'Policy' shall include
the planning of class structure, content and use of material, equipment
and music in the pursuance of the aims and objectives of The Society.
1.7 The term 'Class' shall be
defined as the group or groups to which Salsa will be taught in The
Society.
2 Aims and Objectives
2.1 The Society seeks to promote
the awareness, appreciation and practice of Salsa within the University
of Sheffield.
2.2 In pursuance of the above
aims and objectives, The Society shall ensure that the safety and welfare
of all persons affected by The Society's activities is treated with
the utmost importance.
2.3 Without prejudice to any other
part of this Constitution and in pursuance of the above aims and objectives,
the Committee shall have the power to do any acts which the Committee
may reasonably deem to be collateral and/or beneficial, whether directly
or indirectly, to the aims and objectives of The Society.
3 Membership
3.1 Membership of The Society
shall be open to all full members of the Union who are in broad agreement
with The Society's aims and objectives, as defined in clause 2 of this
Constitution.
3.2 Membership of The Society
may be granted to individuals who are in broaad agreement with The Society's
aims and objectives, as defined in clause 2 of this Constitution, but
who are not full members of the Union, subject to a majority of Society
members being full members of the Union.
3.3 Only Society members who are
full members of the Union may vote at Society General Meetings.
3.4 Membership shall only be granted
on payment of a membership fee, the level of which shall be set by a
Society General Meeting.
4 Society Governance
4.1 Administrative affairs of
The Society shall be conducted by a Society Administrative Committee
(hereinafter referred to as the Committee), which shall consist of the
following officers:
4.2 All
Committee Officers shall be members of The Society and members of the
Union.
4.3 No person may hold more than
one position on either the Committee or the Tribunal for Society Policy
Matters.
4.4 Committee Officers shall be
elected at the Annual General Meeting of The Society, although vacant
positions may be filled at any Society General Meeting.
4.5 The Society will provide the
Union with a full list of officers of The Society, following their election.
4.6 Committee Officers shall not
operate on autonomous lines but shall take into account the needs and
wishes of The Society membership, as expressed both at Society General
Meetings and elsewhere. The Committee shall also consult the Tribunal
in any matters which can reasonably forseen to have implications and/or
consequences, whether directly or indirectly, on the functions of the
Tribunal.
4.7 Policy matters of The Society
shall be formulated and implemented by a Tribunal for Society Policy
Matters (hereinafter referred to as the Tribunal) which shall consist
of at least three and no more than six members.
4.8 All Tribunal members shall
be Teachers of the Society. A person is considered a Teacher of the
Society if he or she fulfils the requirements of Article 10.1 of the
Constitution.
4.9 Tribunal members shall be
elected at a Teachers' Group Meeting. Vacant positions can be filled
in at any Teachers' Group Meeting.
4.10 Tribunal members shall not
operate on autonomous lines but shall take into account the needs and
wishes of the Teachers' Group, as expressed both at Teachers' Group
Meetings and elsewhere. The Tribunal shall also consult the Committee
in any matters which can be reasonably forseen to have implications
and/or consequences, whether directly or indirectly, on the functions
of the Committee.
4.11 In the event that Articles
4.7 and 4.8 cannot be fulfilled then the functions of the Tribunal will
be transferred to the Committee until the aforementioned articles are
once again fulfilled in which case the functions shall revert to the
Tribunal.
5 Society General Meetings
5.1 All General Meetings of The
Society shall be open to all members of The Society.
5.2 Ordinary General Meetings
shall be called by either the Special Projects Co-ordinator of The Society
or 10% of the registered Society membership, whether in person or in
writing.
5.3 The Annual General Meeting
(AGM) of The Society shall be held not more than thirteen months nor
less than eleven months after the previous AGM.
5.4 The business for the AGM shall
include the election of Administrative Committee Officers and presentation
of the annual financial accounts of The Society.
5.5 A minimum of five days notice
of general meetings shall be given, except for The Society AGM, of which
at least ten days notice shall be given.
6 Society Finances
6.1 The Society's funds shall
only be used in furtherance of the aims and objectives of The Society,
as defined in clause 2 of this Constitution.
6.2 The Finance Co-ordinator shall
be responsible for the proper accounting of Society funds, in accordance
with Union regulations and shall be assisted by the Administrative Co-ordinator.
6.3 Two signatories shall be required
for Society financial transactions, of which one signatory shall be
the Finance Co-ordinator and the other an Officer of the Committee.
6.4 In the event of The Society
ceasing to exist, all Society funds shall revert to the Union.
6.5 In the event of the absence
of the Finance Co-ordinator at any Society meeting, the remaining member
or members shall adopt the Finance Co-ordinator's functions by default
for the period of his or her absence. This adoption of the Finance Co-ordinator's
functions however, does not include the adoption of the authority to
be a signatory to financial transactions.
7 Relations with the Union
7.1 As a recognised Union society,
The Society shall at all times abide by the Constitution and Bye-laws
of the Union.
7.2 The Society shall also abide
by all regulations issued by the Student Activities Committee.
8 Suspension, Withdrawal or Refusal
of Membership
8.1 Membership of The Society
may be refused, suspended for a specified period or withdrawn, with
the approval of a two-thirds majority of the Committee and a two-thirds
mjority of a Society General Meeting.
8.2 This shall be subject to appeal
to the Student Activities Committee which may uphold, amend or annul
the decision of The Society.
9 Amendments to the Constitution
9.1 Amendments to this Constitution shall be deemed to take effect
once approved by a two-thirds mjority at a Society General Meeting and
accepted by the Student Activities Committee.
10 The Selection, Organisation and
Removal of Teachers
10.1 A person is considered a
Teacher of The Society if he or she fulfils the following reuirements:-
10.2 The selection of Teachers
from the Trainee Group shall be administered by the Tribunal and based
on a reasonable evaluation of each individuals' ability and potential,
considering as many factors as the Tribunal deems reasonable to include
in the selection criteria. The Tribunal should communicate the reason
or reasons for being unable to include an individual in the Teachers'
Group.
10.3 A resolution to remove a
Teacher from the Teachers' Group may only be proposed by a member of
the Teachers' Group.
10.4 A resolution to remove a
Teacher from the Teachers' Group must be communicated to the Teacher
concerned at a Teachers' Group meeting. Notice of this resolution must
be given to the Teacher concerned and the Tribunal no less than 7 days
before the meeting.
10.5 A Teacher who has been given
notice of a resolution to remove him or her has the right to object
to the Tribunal who then have the discretion to uphold or annul the
proposed resolution before the meeting.
10.6 A resolution to remove a
Teacher must receive 75% of the Teachers' Group membership vote to be
passed.
11 The Selection, Organisation
and Removal of Tribunal members
11.1 A person is eligible for
a Tribunal position if he or she fulfils the following requirements:-
11.2 Without prejudice to any
other provisions in this Constitution, a Tribune shall be elected by
the Teachers' Group at a Teachers' Group Meeting.
11.3 Upon appointment, the Tribunal
shall elect a Tribune or Tribunes to function as Financial Co-ordinator
for the Teachers Fund.
11.4 A resolution to remove a
Tribune from the Tribunal may only be proposed by a member of the Teachers'
Group.
11.5 If a resolution to remove
a Tribune from the Tribunal is proposed by a Tribune, the resolution
shall be deemed to be a resolution for the removal of the entire Tribunal.
11.6 A resolution to remove a
Tribune from the Tribunal must be communicated to the Tribune or Tribunes
concerned at a Teachers' Group Meeting. Notice of this resolution must
be given to the Tribune or Tribunes concerned and the Teachers' Group
no less than seven days before the meeting.
11.7 Without prejudice to any
other provisions in the Constitution a Tribune who has been given notice
of a resolution to remove him or her has the right to object to the
Tribunal who then have the discretion to uphold or annul the proposed
resolution before the meeting. This Article will not apply in the event
Article 11.5 applies.
11.8 A resolution to remove a
Tribune must receive 75% of the Teachers' Group membership vote to be
passed.
12 The Organisation and Removal of
Administrative Committee Members
12.1 Without prejudice to any
other provisions of this Constitution, the Special Projects Co-ordinator
shall have, for his or her responsibilities, the following functions:-
12.2 Without prejudice to any
other provisions of this Constitution, the Administrative Co-ordinator
shall have, for his or her responsibilities, the following functions:-
12.3 Without prejudice to any
other provisions of this Constitution, the Financial Co-ordinator shall
have, for his or her responsibilities, the following functions:-
12.4 In the event of the absence
of any Administrative Committee member, the remaining Committee member
or members shall adopt the functions in concern by default for the period
of his or her absence.
13 The Selection, Organisation and
Removal of Trainees
13.1 A person is eligible for
the Teachers Course if he or she fulfils the following requirements:-
13.2 The Tribunal has the discretion
to allow or decline to accept any application to join the Teachers Course.
The Tribunal should communicate the reason or reasons for being unable
to include an individual in the Teachers Course.
13.3 Upon acceptance into the
Teachers Course the individual shall be known as a Trainee, with all
the rights and obligations entitled to a Trainee.
Dated 25th April 1998
Terms of Membership for the Teachers' Group We the members of the Teachers' Group, as defined by Articles 10.1 - 10.6 of the Constitution, do hereby affirm the following: i) That we will abide by the provisions of the Constitution of The Society. ii) That any form of renumeration that may be forwarded to us by the membership, as consideration for services rendered in our capacity as a Teacher of The Society will be donated to the Teachers Trust Fund for The Society without reservation. iii) That we will support and promote the aims, objectives and activities of The Society to the best of our abilities. iv) That we will exercise the principle of collective responsibility with respect to any of our functions and activites as Teachers of The Society. v) That we will support the policy decisions of the Tribunal for Society Policy Matters in principle at all times. vi) In the event The Society ceases to exist, all funds within the Teachers Trust Fund for the Society will be donated to a suitable charity.
We the members of the Tribunal, as defined by Articles 11.1 - 11.8 of the Constitution, do hereby affirm the following: i) That we will abide by the provisions of the Constitution of The Society. ii) That we will support and promote the aims, objectives and activities of The Society to the best of our abilities. iii) That we will exercise the utmost good faith and care in the selection of Teachers from the Trainee Group, considering at all times the aims and objectives of The Society. iv) That we will exercise the utmost good faith and care in the planning, organisation and management of policy matters of The Society. v) That we will exercise the principle of collective responsibility with respect to any of our functions and activities as Tribunes of The Society. vi) That we will support the policy decisions of the Tribunal for Society Policy Matters in principle at all times. vii) That we will exercise the utmost good faith
and care in the management of the funds within the Teachers Trust Fund
for The Society. |
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salsa@shef.ac.uk
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©1999 Salsa & Merengue Society Email: enquiries@salsa-merengue.co.uk
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